HR, Recruiting & Payroll Coordinator

Pay: $26.00 - $32.00 per hour

About the Company

There is a better way to do business.

Companies don't have to treat people like machines or numbers. It is ok to care.

Leaders should sacrifice for their people, not sacrifice their people for their own enrichment.

Egen Simon Enterprises, Inc is looking for an HR professional to help us test these ideas.

We are a small trucking company (20 trucks) operating under contract with FedEx ground. We are growing rapidly (100+% annually for the past two years) and need staffing and administrative support to sustain that growth.

Position Summary

This is a full-time HR, Recruiting & Payroll role focused on keeping the fleet staffed with qualified CDL-A drivers and support staff, and ensuring everyone is paid accurately and on time.

As our first HR hire you will have the opportunity to play a critical role on shaping our team, policies, benefits, and culture.

As a generally organized and detailed oriented person, you'll also help us remember to write some of that down.

You will own the full employee lifecycle — sourcing and recruiting, onboarding, employee records, benefits administration, and payroll processing — while coordinating with FedEx's vendor on driver qualification file (DQF) items (FedEx manages and maintains the DQFs and administers drug & alcohol testing).

You'll work closely with ownership to keep the fleet fully staffed and payroll running smoothly.

Key Responsibilities

HR & Recruiting

Source, screen, and recruit CDL-A drivers and other staff through job boards, referrals, and driver recruiting networks

Manage the full hiring process: applications, background/MVR checks, and reference checks (drug & alcohol testing is administered by FedEx)

Coordinate with FedEx's vendor on driver qualification file (DQF) items as needed (FedEx manages and maintains the DQFs themselves)

Handle new-hire onboarding, orientation paperwork, and I-9/E-Verify compliance

Track employee records, PTO, and required certifications; flag renewals before they lapse

Serve as a first point of contact for employee questions, basic HR issues, and policy administration

Support driver retention efforts and help maintain a positive, professional work environment

Build and maintain a pipeline of qualified CDL-A candidates for ongoing and future openings

Payroll & Benefits

Process weekly payroll for drivers and staff, including mileage/hourly pay, per diem, and settlements

Maintain payroll records and ensure accurate withholding, deductions, and tax filings in coordination with the company's payroll provider

Administer employee benefits enrollment, changes, and questions (health insurance, PTO accrual, etc.)

Help us find innovative solutions to the hard problems of crafting the best benefits package available at every stage of our growth.

Process new-hire pay setup and off-boarding pay/benefits changes

Serve as the point of contact for payroll and benefits questions from employees

Maintain organized digital and physical filing for HR, payroll, and benefits records

Qualifications

2+ years of experience in HR, recruiting, or payroll administration (trucking/transportation industry experience a strong plus)

Working knowledge of payroll processing and basic benefits administration

Familiarity with DOT/FMCSA driver qualification and compliance requirements preferred (or willingness to learn quickly)

Proficiency with payroll software (e.g., Gusto, ADP, Paychex, or similar), common HR/recruiting tools (Tenstreet and First Advantage a major plus), and Excel

Strong organizational skills and comfort managing multiple deadlines (payroll cycles, compliance renewals, hiring pipelines)

Discretion with confidential employee and payroll information

Clear written and verbal communication

What We Offer

A chance to grow in, and shape, a company that cares more about people than numbers.

Competitive salary based on experience

Stable, growing small business with direct access to ownership

Paid time off

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Employee discount

• Flexible schedule

• Life insurance

• Paid time off

• Tuition reimbursement

• Vision insurance

Work Location: Remote