Executive Assistant

Executive Support

● Manage the CEO's calendar, meetings, appointments, and daily schedule.

● Coordinate domestic and international travel, including flights, accommodation, visas,

itineraries, and transportation.

● Prepare meeting agendas, presentations, reports, and briefing documents.

● Attend meetings, record minutes, and track action items to completion.

● Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.

● Coordinate with leadership teams to ensure priorities and deadlines are met.

Office & Administrative Management

● Act as the primary point of contact between the CEO and internal/external stakeholders.

● Coordinate with various departments to ensure smooth execution of business priorities.

● Maintain confidential records, documents, contracts, and executive files.

● Track expenses, reimbursements, invoices, and approvals.

Vendor & Household Management

● Manage relationships with household, office, and personal vendors.

● Coordinate with maintenance teams, housekeeping, electricians, plumbers, internet providers,

and other service partners.

● Negotiate pricing, monitor service quality, and ensure timely renewals of contracts.

● Track vendor payments, invoices, and service schedules.

Driver & Fleet Management

● Manage the CEO's driver schedule, attendance, and daily travel plans.

● Coordinate vehicle servicing, maintenance, insurance renewals, fuel management, FASTag, and

documentation.

● Coordinate backup transportation whenever required.

Personal Assistance

● Manage personal appointments, schedules, and important reminders.

● Coordinate personal travel, events, reservations, and special occasions.

● Assist in managing personal documentation and renewals.

Requirements

● Bachelor's degree in any discipline.

● 1-5 years of experience as an Executive Assistant, Personal Secretary,

● Excellent verbal and written communication skills.

● Strong organizational and multitasking abilities.

● Exceptional attention to detail and follow-through.

● Ability to work independently with minimal supervision.

● High level of integrity, discretion, and confidentiality.

● Proficiency in Microsoft Office, Google Workspace, and calendar management tools