Transaction Coordinator

Role Purpose

The Transaction Coordinator manages contract-to-close administration and compliance tracking for brokerage and development transactions on behalf of the client.

Core Responsibilities

• Track transactions from contract execution through to close, monitoring key milestones and deadlines.

• Prepare, distribute and file transaction documentation in line with compliance requirements.

• Coordinate between agents, brokers, clients, attorneys and other transaction parties.

• Monitor compliance checklists and flag missing or outstanding documentation.

• Maintain accurate transaction records within the client's systems.

• Communicate transaction status updates to relevant stakeholders.

• Support closing coordination and post-close file audits.

Qualifications and Experience

Qualifications

Diploma or Degree in Business Administration, Real Estate or a related field.

Experience

One to three years of experience in transaction coordination, real estate administration, contracts or paralegal support.

Skills and Competencies

• High attention to detail and strong process discipline.

• Effective deadline and milestone management across multiple concurrent transactions.

• Working knowledge of real estate transaction documentation.

• Discretion in handling confidential and compliance-sensitive information.

Key Working Relationships

Works daily with the Team Leader on transaction pipeline status, and coordinates directly with agents, brokers, attorneys and the client's compliance function.